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COMPLIANCE MAINTENANCE Does your solution reflect changes to local archiving requirements as they happen? COMPLIANCE DOCUMENTATION Are your archive systems and processes well documented? STRONG LOGICAL SEPARATION OF LEGAL/VAT ENTITIES Is there adequate separation between data for each VAT-relevant legal entity in your organisation? AUDIT SEARCH CRITERIA Can an auditor search, with ease, on key mandatory key fields as well as mandatory country specific search criteria? ADEQUATE SECURITY MEASURES AND AUDIT Does your solution meet security requirements under all applicable country laws? ITALY, HUNGARY AND OTHER COUNTRIES REQUIRE LONG-TERM E-ARCHIVE PRESERVATION Are you meeting these requirements? OFF-BOARDING FUNCTIONALITY Does your existing third party contract specify this in advance? INTEGRITY AND AUTHENTICITY EVIDENCE FEATURES Can an auditor verify the integrity and authenticity of your e-archived invoices through your stored data? STORAGE PERIOD Are you storing for long enough to comply with tax law, but not so long that you may be in breach of privacy law? AUDIT ACCESS RIGHTS How easy is it to add and remove access rights for an audit? STORAGE LOCATION Are you meeting country-specific rules concerning the physical location of original invoices? PRINTABILITY Does your archive support invoice printing on the auditor’s demand? CONVERSION TO MANDATORY AUDIT FORMATS FROM ARCHIVE Do you have flexibility to provide invoices in a specified structured format? VIEWER FOR DIFFERENT STRUCTURED FORMATS Do you have customised stylesheets to view invoices in a human readable manner? ITALIAN ARCHIVE DELEGATION DOCUMENTATION Do you meet the legal requirements on Italian delegation chain? PRIVACY Has your archive been designed to meet all applicable personal data protection requirements? TAX AUDIT-ORIENTED INTERFACE Can you provide a GUI tailored for use by a tax auditor, regardless of jurisdiction? ATTACHMENT UPLOAD PER INVOICE Do you have the facility to attach other business documents to the invoice to enable just one record to be exported? HOW DOES YOUR E-ARCHIVE STAND UP? With governments around the world digitising tax, companies are now under greater pressure than ever to ensure they are audit ready, all the time. We’ve pulled together a quick checklist for you to cross-reference to see – Is your e-archive compliant? Contact us to make compliant invoice e-archiving a reality in your company today: Amsterdam (The Netherlands) +31 (0) 20 4074 515 Atlanta (US) +1 800 988 0728 London (UK) +44 (0) 207 036 8070 Istanbul (Turkey) +90 216 445 93 79 www.sovos.com | emeainfo@sovos.com SOVOS IS THE ONLY SOFTWARE PROVIDER WITH A GLOBAL, FLEXIBLE AND SCALABLE E-INVOICING, E-RECEIPT AND E-ARCHIVING END-TO-END SOLUTION ACROSS 65+ COUNTRIES.Next >